By Mike Kritzer on 2024-12-10 17:02 in Marketing Team

Date: Tuesday, 3rd December 2024, 10:02-11:09 GMT-08:00
Attendees: Mike Kritzer, Emmanuel Lemor, Tom van der Laan, Outreach DC OSM, Alireza Javaherian, Maria Skampoura

Meeting Summary
The group discussed technical support challenges, concerns about the Outreach team's exclusion from website design decisions, and issues with outdated training courses on Joomla. Future plans for Joomla's 20th anniversary were proposed, emphasizing leadership involvement. The need for user feedback in Joomla's development was highlighted, along with discussions on integrating a block editor. A social media team formation was proposed, addressing challenges in reactivating team members. File management issues were raised, with Tom agreeing to share necessary files. The team discussed the complexities of posting images to social media and the development of a volunteer landing page, with plans for automation to streamline the process. Collaboration with the documentation team was deemed essential for content updates. The meeting concluded with a commitment to enhance volunteer onboarding.

Next steps

• Emmanuel plans to start thinking about the user newsletter, aiming for a new release date of January 1st, as he acknowledges that he missed the previous deadline.
• There is a suggestion to involve the leadership team in discussions about a new design and branding for Joomla's 20th anniversary, indicating a proactive approach to planning for this milestone.
• Emmanuel proposed to ensure that the upcoming questionnaire is designed to elicit genuine user feedback, rather than leading questions that might skew results. This aims to gather true insights into user needs.
• There is a clear commitment to form a social media team and identify a team lead to ensure effective management of social media activities.
• Tom mentioned that he would share a folder containing the necessary files, which could help resolve the access issues.
• Emmanuel requested access to a to-do list in the marketing team, and Tom agreed to help him gain access.
• Maria suggested using a specific link shared by Tom to find the necessary files, indicating a clear next step for the participant having trouble accessing the files.
• Tom created a new folder for the magazine spotlight and shared it with the team, indicating a task completed to facilitate access to the required materials.
• Emmanuel committed to automating the form submission process to ensure that requests are directed to the appropriate departments efficiently.
• Maria suggested that Emmanuel and the team should meet to finalize the form and automation process, aiming to have it ready for social media promotion.
• The team agrees to enhance the volunteer page and include it in the newsletter to improve onboarding for new volunteers.
• Emmanuel will need assistance in filling the newsletter and engaging more volunteers, as he currently knows only a small percentage of them.
• The team agreed to reach out to the documentation team to inquire about new links and finalize the imagery needed for the website.

Topics & Highlights

1. Health and Work Resumption
* Fact Emmanuel states that he has been unwell for the past two weeks, which has affected his ability to work and participate in activities.
2. User Newsletter Planning
* Next steps Emmanuel plans to start thinking about the user newsletter, aiming for a new release date of January 1st, as he acknowledges that he missed the previous deadline.
3. Concerns about Outreach Team Involvement
* Concern The Outreach team is worried about their exclusion from discussions regarding the new website design, which was decided in a meeting that they were not invited to. This raises issues about communication and collaboration within the organization.
4. Issues with Joomla Content Management
* Concern There is a significant concern regarding the presence of outdated training courses on the Joomla homepage, which could confuse users and undermine the platform's credibility. The Outreach team is seeking clarity on how to address this issue effectively.
5. Future Plans for Joomla's 20th Anniversary
* Next steps There is a suggestion to involve the leadership team in discussions about a new design and branding for Joomla's 20th anniversary, indicating a proactive approach to planning for this milestone.
6. User Feedback and Development Needs
* Concern Emmanuel raised concerns about the current development process being overly focused on developers' needs, potentially neglecting user requirements. He highlighted the importance of understanding what users truly want from the platform.
* Next steps Emmanuel proposed to ensure that the upcoming questionnaire is designed to elicit genuine user feedback, rather than leading questions that might skew results. This aims to gather true insights into user needs.
7. Integration of a Block Editor into Joomla
* Concern Emmanuel Lemor expresses concern about the lack of clarity regarding the team working on the block editor, stating he was informed otherwise just the day before.
8. Social Media Strategy and Team Formation
* Task There is a clear commitment to form a social media team and identify a team lead to ensure effective management of social media activities.
* Next steps Outreach DC OSM plans to meet with Alison to discuss reactivating team members and determining urgent tasks that require human resources.
9. File Management and Access Issues
* Next steps Tom mentioned that he would share a folder containing the necessary files, which could help resolve the access issues.
* Concern There are significant concerns regarding the complexity and resource intensity of the current workflow, as it requires multiple uploads and downloads, which is time-consuming.
* Concern Angelica expressed difficulty in finding the original Photoshop files, indicating a lack of clarity in file organization.
* Task Emmanuel requested access to a to-do list in the marketing team, and Tom agreed to help him gain access.
10. Access and File Management
* Task Tom created a new folder for the magazine spotlight and shared it with the team, indicating a task completed to facilitate access to the required materials.
* Concern Participants expressed concerns about access issues to files, indicating that some folders did not contain original files as expected.
* Next steps Maria suggested using a specific link shared by Tom to find the necessary files, indicating a clear next step for the participant having trouble accessing the files.
11. Volunteer Page Development
* Concern Maria expressed concern that if the skills assessment is included too early, potential volunteers might be deterred from signing up.
* Task Emmanuel committed to automating the form submission process to ensure that requests are directed to the appropriate departments efficiently.
* Next steps Maria suggested that Emmanuel and the team should meet to finalize the form and automation process, aiming to have it ready for social media promotion.
12. Automation Process Discussion
* Task Emmanuel will need assistance in filling the newsletter and engaging more volunteers, as he currently knows only a small percentage of them.
* Concern Emmanuel expresses frustration about the complexity of the Joomla portal, indicating that it is difficult for new volunteers to navigate and onboard effectively.
* Next steps The team agrees to enhance the volunteer page and include it in the newsletter to improve onboarding for new volunteers.
13. Collaboration with Documentation Team
* Fact The meeting was officially concluded by Mike Kritzer, marking the end of the discussions that took place.
* Next steps The team agreed to reach out to the documentation team to inquire about new links and finalize the imagery needed for the website.
* Concern There is a concern about the need to collaborate with the documentation team to finalize content and imagery, as changes cannot be made without their agreement.