Team meeting July 27th 2016
Meeting Notes: JWC team
Date/Time: 27 July 2016 17:00 - 19:40 CET
Recorder: Britta Stender
In Attendance: TJ Baker, Brian Peat, Britta Stender, Mathias Jensen, Jerri Christiansen,
Not present: Ronni Christiansen, Matt Lenning, Mike Demopoulos
Status of the website
Ability to do call for speakers
Last keynote speaker is yet to confirm his arrival.
The outline of the agenda schedule was made during the meeting and will be discussed at the next meeting when everyone is available.
A committee will be formed to take care of all session selections etc.
Deadlines for session submissions and selections was set. Session submission is open August 1st. Deadline for submissions is September 9th. Everyone will receive a response by September 23rd.
The team decided to keep last years categories for session submission.
The website was almost done, but a few pages were missing text, therefore the team decided to work on it during the meeting.
The session submission page and text was completed. The first keynote speaker was added to the site. The team page was updated.
The team agreed to start revealing keynote speakers.
Brian volunteered to give the print programme a shot this year.
Project management tools was discussed and Asana.com was selected to help the team keep track of todos and deadlines.
TJ made the setup during the meeting and all members started adding their todos.
Jerri: Finish the website, update the texts and get it live
Matt: volunteered to take care of text for the about page
Ronni: Suggestions for pre party locations
Mike & TJ: Finalize the menu options
Britta: Finalize content for the sightseeing tips
Mathias: Finish the conference banners
Brian: Get confirmation from this year's AV volunteers, alternatively look for new ones
Agenda suggestions for next meeting:
Review the AV purchase suggestions prepared by Brian
Review the menu options
Discuss the pre-party location
Discuss the final agenda / schedule structure and form a committee with responsibility thereof plus discuss request we had for a certain workgroup
Go over the marketing plan
Final vote on JWC17 location
Next meeting: August 10th 17:00 CET