JWC Meeting Minutes: 13th February 2017 at 18:00 UTC
By Private Profile 9ad3e0f0 on 2017-02-15 21:21 in Joomla! World Conference Team
Participants: Ronni K. Gothard Christiansen, TJ Baker, Brian Peat, Davide Messia , Rowan Hoskyns Abrahall, Mike Demo
Apologies: Jerri Christiansen
MINUTES:
Team internal overall goals for 2017:
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Team will operate under more decentralized mandates for each role and function.
Vacant positions:
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Focus on recruiting vacant team positions specially Design Lead and Marketing Leads. All vacant positions can be found on the Volunteer Portal on the following link: https://volunteers.joomla.org/teams/world-conference-team
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Applications to join the team can be made using the following form:
https://docs.google.com/a/community.joomla.org/forms/d/e/1FAIpQLSeqR4RHXjHudIZc8x4ojic2Bn-ofGFNCc0fuMbJyAxFWxFoUg/viewform -
TJ will reach out to potential Design Lead.
Venue:
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Venue contract should be signed by end of February. Rowan traveling there to clarify details and get final proposal in place 21/22nd February.
Timeline:
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Aim for design is 8th March.
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Aim for website delivered by 31st March.
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Release keynotes between 1st may and 30th June while selling blind bird.
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Add detailed timeline with Call for speakers / Keynote speakers etc. Coordinate with Marketing Lead.
Live interpreters:
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Rowan is getting proposals on translators.
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Potential online service with App - Rowan has a meeting setup.
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Main room + 1 more track covered by simultaneous translation.
AV:
- Brian is pending details from Venue contract etc. and will start planning based on that.
Website:
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Jerri stepping down as webmaster, Rowan taking up role.
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Requirements document to be produced in time for next meeting
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Must be easy to use both for visitors and team, we will aim to use core as much as possible.
Sponsors:
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Mike Demo has SponsEasy microsite ready when venue contract is “locked”.
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Once venue contract goes final give “old” sponsors 1-2 weeks to sign up.
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HostingCon - Offering JWC sponsor packages there, Robert Jacobi and Jay Blaq attending.
Speakers & Program:
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TJ will work on pre-populating Keynote ideas and prepare call for speakers.
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TJ to reach out to potential keynotes also through contacts from former years.
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3 Onsite liaisons who can nurse the 3 external keynoters and make them feel a part of our community / a good experience.
Outreach:
Davide will try and reach out to the Italian Cultural Allowance program to see if we qualify for cultural outreach. See here for more info.
Next Meeting:
Next meeting on the 27th February