TEAM ROLES & RECRUITMENT

Ronni

Define roles and tasks for the Italian Outreach Team (Davide)

Extend TODO’s from other sub team with focus or input to define concrete tasks and roles from the Italian Outreach Team (all other sub-teams)

Onboard new team members before next meeting. (Italian Outreach Assistants)Before the follow meeting recruit the last remaining members. (Design Assistant, Italian Marketing Manager, Italian Social Media Manager, Marketing Assistants)

Information on vacant positions and ways to apply can be found on the teams Volunteer Portal pages under "Get involved".

https://volunteers.joomla.org/teams/world-conference-team

VENUE UPDATE

Rowan

Properly signed contract sent back to venue today, awaiting signed copy in return and proforma invoice, but we are a go there with final dates confirmed.

TICKETS / SELLING PACKAGES

Rowan

We need to confirm prices and packages and launch these together with the website april 10th.

TRANSLATIONS

Rowan

Now dates and venue are set Rowan will start getting quotes for translations onsite at the conference.

AV REQUIREMENTS

Brian P.

Brian has started the process of planning the AV.

WEBSITE

Rowan

Chiara will present Website/Branding 3rd of April, build will begin shortly after - go live before 10th April I hope.

KISS conceptual website building for the year!

SPONSORS

Mike D.

Sponseasy site is ready and dialogue with potential main sponsor is ongoing.

WHD conference meetings with potential sponsors.
HostingCon expected to be an equally interesting sponsor event.
Outreach to Italian hosting companies.

Outreach to multiple other sponsors ongoing including sponsors from previous years.
Sending out sponsor outreach on snail mail.

SPEAKERS & Keynotes

TJ

Researching key note speakers and preparing schedule

Find potential key note speakers and add to the google spreadsheet

Tie in to local outreach

MARKETING

Hugh

Hugh has created a marketing framework consisting of a plan and a timeline document.

Hugh continues working with marketing framework and planning to present updated plan by next meeting.

Misc

Ronni

Onboarding Sandra Thevenet for Social Media Lead after this meeting.
Onboarded Hugh Douglas-Smith as Marketing Lead since last meeting.

Next meeting 10th April 2017 19:00 CEST - Calendar invites will be sent out.