JWC Meeting Minutes
By Private Profile 906f4347 on 2017-03-29 18:25 in Joomla! World Conference Team
On the spring day of the 29th day in the 3rd month of the year 2017 the Joomla World Conference team assembled electronically to debate and work on the coming Joomla World Conference in Rome.
Participants: Ronni K. Gothard Christiansen, TJ Baker, Hugh Douglas-Smith, Brian Peat, Davide Messia, Rowan Hoskyns Abrahall, Mike Demo
TEAM ROLES & RECRUITMENT |
Ronni |
Define roles and tasks for the Italian Outreach Team (Davide) |
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Extend TODO’s from other sub team with focus or input to define concrete tasks and roles from the Italian Outreach Team (all other sub-teams) |
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Onboard new team members before next meeting. (Italian Outreach Assistants)Before the follow meeting recruit the last remaining members. (Design Assistant, Italian Marketing Manager, Italian Social Media Manager, Marketing Assistants)
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VENUE UPDATE |
Rowan |
Properly signed contract sent back to venue today, awaiting signed copy in return and proforma invoice, but we are a go there with final dates confirmed. |
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TICKETS / SELLING PACKAGES |
Rowan |
We need to confirm prices and packages and launch these together with the website april 10th. |
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TRANSLATIONS |
Rowan |
Now dates and venue are set Rowan will start getting quotes for translations onsite at the conference. |
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AV REQUIREMENTS |
Brian P. |
Brian has started the process of planning the AV. |
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WEBSITE |
Rowan |
Chiara will present Website/Branding 3rd of April, build will begin shortly after - go live before 10th April I hope. |
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KISS conceptual website building for the year! |
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SPONSORS |
Mike D. |
Sponseasy site is ready and dialogue with potential main sponsor is ongoing. |
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WHD conference meetings with potential sponsors. |
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Outreach to multiple other sponsors ongoing including sponsors from previous years. |
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SPEAKERS & Keynotes |
TJ |
Researching key note speakers and preparing schedule |
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Find potential key note speakers and add to the google spreadsheet |
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Tie in to local outreach |
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MARKETING |
Hugh |
Hugh has created a marketing framework consisting of a plan and a timeline document. |
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Hugh continues working with marketing framework and planning to present updated plan by next meeting. |
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Misc |
Ronni |
Onboarding Sandra Thevenet for Social Media Lead after this meeting. |
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Next meeting 10th April 2017 19:00 CEST - Calendar invites will be sent out. |