By Hugh Douglas-Smith on 2017-08-09 07:55 in Joomla! World Conference Team

Participants:

Ronni K. Gothard Christiansen, Brian Peat, Hugh Douglas-Smith, Roberto Longo, Mike Demo, Alison Meeks, Jennifer Gress, Rowan Hoskyns-Abrahall, Sandra Thevenet

 

Apologies: Davide Messia, Luca Marzo

 

TEAM ROLES & RECRUITMENT

Ronni

Jennifer Gress replaces TJ Baker who decided to resign from the team.
Ronni K. Gothard Christiansen joins the sponsorship team to help out.
SoMe assistant to be recruited + Sponsorship Assistant

KEY DATES

07/08/2017 Launched JET

19/08/2017 JET Announced - Visa Applications open at 90 days out - Call for Speakers Closes

31/08/2017 Full programme Announced - Early Bird Prices Start

30/09/2017 Regular Pricing begins

TICKETS / SELLING PACKAGES

Rowan

Sales have been steady.  Expect pick up when speakers begin to be announced before blind bird sales end.

TRANSLATIONS

Rowan

Meeting with 3rd party to deliver translations through an app. Payment is per use, much cheaper than hiring headsets.  App allows for sponsor logos and bios, which can be offered as an additional perk.  App also allows a feed out to video allowing us to produce videos in both languages.  Interpreter quotes are being obtained.  We do however need to see a significant pickup in Italian attendees to justify the costs.
 
 

AV REQUIREMENTS

Brian

Early quotes are in from 2 vendors. Both suggest printed backdrops behind the stage

 

 

WEBSITE

Rowan

Email lists from previous years have been collated and de-duplicated.

Hugh will be writing blog posts from now on and speaker announcements will start shortly, these will be collated into regular newsletters.

SPONSORS

Mike D.

Although we have some sponsors contracted already, due to Treasury duties taking up more time than expected, we need to support Mike Demo.

Ronni will assist on the sponsorship team and we will recruit another negotiator alongside and support assistant to help with the workload.

 

 

SPEAKERS & Keynotes

JENNIFER

All the session speakers have been contacted and they’ve responded - mostly yes. Need to follow up on the workshops and short talks that haven’t replied. Next step to contact missing speakers.  Also to write up a JUG newsletter for needing speakers and hopefully Luca can translate and we can get it out by Monday.

MARKETING

HUGH

With speakers about to be announced, marketing can swing into action with new material.  A Facebook advertising campaign will be trialled in Italian and English

 

SoMe

SANDRA

We will be posting more regularly now that we have speakers and sponsors to announce. Assistant to be recruited to help out with workflow. Image template is ready for promo of sponsors and speakers

 

Outreach

ROBERTO

We are preparing an email to contact schools and encourage engagement on the Saturday. Focus will then switch to community engagement and line up of potential in country sponsors.

MISC ALL
Next meeting Tue 22nd Aug