JWC Meeting Minutes - 8th August 2017
By Hugh Douglas-Smith on 2017-08-09 07:55 in Joomla! World Conference Team
Participants:
Ronni K. Gothard Christiansen, Brian Peat, Hugh Douglas-Smith, Roberto Longo, Mike Demo, Alison Meeks, Jennifer Gress, Rowan Hoskyns-Abrahall, Sandra Thevenet
Apologies: Davide Messia, Luca Marzo
TEAM ROLES & RECRUITMENT |
Ronni |
Jennifer Gress replaces TJ Baker who decided to resign from the team. |
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KEY DATES |
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07/08/2017 Launched JET 19/08/2017 JET Announced - Visa Applications open at 90 days out - Call for Speakers Closes 31/08/2017 Full programme Announced - Early Bird Prices Start 30/09/2017 Regular Pricing begins |
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TICKETS / SELLING PACKAGES |
Rowan |
Sales have been steady. Expect pick up when speakers begin to be announced before blind bird sales end. |
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TRANSLATIONS |
Rowan |
Meeting with 3rd party to deliver translations through an app. Payment is per use, much cheaper than hiring headsets. App allows for sponsor logos and bios, which can be offered as an additional perk. App also allows a feed out to video allowing us to produce videos in both languages. Interpreter quotes are being obtained. We do however need to see a significant pickup in Italian attendees to justify the costs. | |
AV REQUIREMENTS |
Brian |
Early quotes are in from 2 vendors. Both suggest printed backdrops behind the stage |
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WEBSITE |
Rowan |
Email lists from previous years have been collated and de-duplicated. Hugh will be writing blog posts from now on and speaker announcements will start shortly, these will be collated into regular newsletters. |
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SPONSORS |
Mike D. |
Although we have some sponsors contracted already, due to Treasury duties taking up more time than expected, we need to support Mike Demo. Ronni will assist on the sponsorship team and we will recruit another negotiator alongside and support assistant to help with the workload. |
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SPEAKERS & Keynotes |
JENNIFER |
All the session speakers have been contacted and they’ve responded - mostly yes. Need to follow up on the workshops and short talks that haven’t replied. Next step to contact missing speakers. Also to write up a JUG newsletter for needing speakers and hopefully Luca can translate and we can get it out by Monday. |
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MARKETING |
HUGH |
With speakers about to be announced, marketing can swing into action with new material. A Facebook advertising campaign will be trialled in Italian and English | |
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SoMe |
SANDRA |
We will be posting more regularly now that we have speakers and sponsors to announce. Assistant to be recruited to help out with workflow. Image template is ready for promo of sponsors and speakers |
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Outreach |
ROBERTO |
We are preparing an email to contact schools and encourage engagement on the Saturday. Focus will then switch to community engagement and line up of potential in country sponsors. |
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MISC | ALL |
Next meeting Tue 22nd Aug | |