JWC Meeting Minutes - 7th November 2017
By Private Profile 906f4347 on 2017-11-07 18:57 in Joomla! World Conference Team
JWC Meeting Agenda
7th November at 17:00 UTC
Scheduled length of time: 60 Minutes
Participants: Ronni K. Gothard Christiansen, Brian Peat, Sandra Decoux, MikeDemo (late), Rowan Hoskyns Abrahall, Hugh Douglas-Smith, Davide Messla
Apologies: Alison Meeks, Jennifer Gress, Luca Marzo, Roberto Longo
Agenda Items & minutes:
Marketing Team Updates |
Hugh |
Tickets to close Friday the 10th!!! email to be setup this evening as final notification! |
Social Media Team Updates |
Sandra |
3 to 4 posts per day on FB and Twitter (+ some retweets on Twitter). Still 25 speakers to share + 8 sponsors |
KEY DATES |
Rowan |
15th Nov. - “On the ground” team meeting and setup starts 10th Nov. - Ticket sales stops 9th Nov. - Name badges print deadline 8th Nov. - Program print deadline |
SALES - as of 07 Nov-17 |
Rowan |
Sales are very positive and total attendees list expected to hit around the projected 350 attendees limit on the venue setup. |
TRANSLATIONS |
Rowan |
This is all set up. They will arrive to set up at 16:00 on the 16th. |
Local Outreach |
Luca / Davide |
Need Schools Confirmed and tickets claimed by end of Tomorrow - Roberto |
WEBSITE |
Rowan |
Programme will be finalised and completed in both Italian and English by end of tonight. |
AV REQUIREMENTS |
Brian |
All set here, AV kit is enroute to venue. |
SPONSORS |
Mike D |
Items goes to print in 12 hours. No space for more booths in venue configuration. |
ONSITE PLANNING |
Ronni |
Arrivals List - will be working on Team/Project Arrivals list and will arrange transport for as possible. Dietary Requirements and Social Event Attendance email has been sent out and form being filled in. Socials are confirmed for external venues Thursday + Friday night. Circular transport will run all night Thursday. Transport to to venue Friday will run for an hour before dinner and an hour after dinner. Lunch Menus - Chosen - Savoury items added to Saturday afternoon break to fuel JIA. Refreshment Catering arranged for Sponsor/Speaker Lounge and Team office. Cloakroom Organised with 2 persons on first day 1 on second. Saturday dinner - Dinner at venue menu chosen and all arrangements sorted. |
Merchandise |
Rowan |
All of this has gone to print and will be delivered Friday. |
Other Business |
Ronni |
Waiting on art and content to finish program guide deadline in 12 hours. Final meeting notes of JWC 17 Team by Ronni and a big thank you to all of the team. |