By Sigrid Gramlinger on 2025-11-11 17:47 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 04, 2025

Time: 17:00 UTC

Scheduled length: 1 hour

Attendees:
President - Maria Skampoura
Vice President - Emmanuel Lemor
Treasurer - Nadja Lamisch
Production DC - Sigrid Gramlinger
Operations DC - Carlos Cámara
Outreach DC - Angelika Prox Dampha
Secretary - Phil Walton

Discussion outline

Treasurer

Updates/Proposed Topics:

• Last payment from cloudaccess (miss group sender) was in May
• Capsule: I talked to Crystal. Capsule is a CRM system. She tried to use it (a free plan), but it was not very accepted by the other people so she canceled it.
• I got an email that AWS invoice  Email changed. I only got one time an invoice.
• Venable sent us 3 invoices (I forwarded the mail to you). Danielle sent me a contact to another lawyer. I will contact him and introduce Maria and Emmanuel.
• PDF Reimbursements

Talk Topic:

• Harbour: we got 2 letters from the government that there is something wrong with the report. Harbor is doing the report for us and answered my question, that they have done the report.
  Harbor has a fee ~ $200 half a year.
  We only use Harbor for the foundation. We are not using the foundation and it is not planned to use it. I want to talk again about to close the foundation

Production Department

Updates/Proposed Topics:

• 5.4.0 Beta2, 6.0.0 Beta2 successfully released - Thanks to everybody involved!!!
• Joomlal Framework updates: We listen strongly to the community. After the removal of a function due to depreciation, there would be many problems for extension developers and for template overrides. So, within a short time, the maintainers provided a solution to keep sites alive.
• Joomla 8 Sprint - you are all welcome to join the two public sessions on Friday, 5th September and Saturday 6th, both days at 15 UTC to join our online sessions and give us feedback. There is a public channel in Mattermost.
• Hacktoberfest will start on Sep 15, 2025. https://hacktoberfest.com/participation/

Talk Topic:

• The Future of Joomla - Joomla Strategy - communication in the next weeks

Outreach Department

Updates/Proposed Topics:

• Summary 20 years Joomla Birthday celebration
• Handing Over

Talk Topic:

• Who will handle the anniversary shop sales?
• Rewards for contributions to the birthday celebration? Holopin

Operations Department

Updates/Proposed Topics:

• On boarding New Release Managers for Joomla! 6.0 and 5.4

Talk Topic:

• Apology for my silence this past month
• UX study on Joomla.org and JED as part of a practicum with Rutgers University. I think it will be great to:
  • Announce it properly in our news and remark the collaboration with a University
  • Involve the A11y and Usability group

Vice President

Talk Topic:

• OWA - October 10th Meeting on CRA.
• Joomla Academy 2nd run?
• Rutgers UX Project - confirmation/approval of JED and joomla.org as UX research focus.

Secretary

Updates/Proposed Topics:

• Election run and the results in for the Outreach.

Talk Topic:

• New outreach onboarding. Time scale and procedure.
  Note that we must always keep one of the Adobe licenses as out NDA and other signed documents are in that facility

President

• Open Source Congress invitation received (16–17 September). President to confirm attendance and verify budget with Treasurer.
• Accountant and Harbor contacted regarding Foundation deficiency notice error. President to share correspondence with the Board. Treasurer and Legal/Accountant to assess and recommend remedy.
• Treasurer to review trademark renewal invoices (CA, AU) and advise Board on next steps.
• President to coordinate sponsor outreach and action plans.
• Secretary to upload outstanding OSM minutes to Portal and corporate records.
• Joomla leads the Open Website Alliance. Next meeting: Vienna, 10 October 2025.

 

Other Business

• Operations DC: What plans do we have for the CRA meeting of the OWA?
• Operations DC: Restart news publishing on OSM website

 

Motions taken during this meeting

#2025/023 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, Seconded by Nadja Lamisch
The motion passed with unanimous consent.

 

Minutes prepared by: Sigrid Gramlinger (Production DC, November 8th, 2025)