By Sigrid Gramlinger on 2025-11-11 21:11 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 18, 2025

Time: 17:00 UTC

Scheduled length: 1 hour

Attendees:

President - Maria Skampoura
Vice President - Emmanuel Lemor
Production DC - Sigrid Gramlinger
Operations DC - Carlos Cámara
Secretary - Phil Walton

Apologies:

Treasurer - Nadja Lamisch
Outreach DC - Angelika Prox Dampha

Proxies:

Sigrid Gramlinger for Nadja Lamisch

Discussion outline

Treasurer

Updates

• Danielle offered a meeting to us to discuss how we can use the foundation in a “cheap” way. I think we should do this meeting
• No answer from the proposed lawyer. I resent the email
• Paid all reimbursements (Sprint Joomla8, PBF, Maria conference)

Production Department

Updates:

• Joomla 5.4.0 beta3 and Joomla 6.0.0 beta 3 were successfully released. Official release date is October 14, 2025 - Thanks to everybody involved.
• Joomla 4.4 will get a final security release.
• “New to Joomla” - there were 5 people in the last session.

Talk Topic:

• Joomla 8 Sprint
  we had an amazing event (magazine article: to be published Sept. 20)  and are developing a strategy paper at the moment. It will include Joomla product roadmap (approval by PD and board, when ready). Also ideas for the project and the whole organisation came up: i.e. volunteer engagement, sprints, JoomlaDay cooperation, partnership for agencies and other stakeholders.
  We need to talk about them (see 2.)
  What in my view made the sprint successful:

1. Application process
2. Different view of people (target groups, time within Joomla community)
3. Location
4. In-person meeting

Improvements:

1. 1. 1. Outside integration through sessions is difficult
      2. Long-term integration of results not secured yet

We have a sprint follow-up on Thursday Sept 25 with all participants and will create next steps/actions.

• Full Board sprint
  We should make a board meeting/workshop/sprint. I.e. in the UK?
• Joomla World Conference
  JoomlaDay D-A-CH Team is offering to organise a JWC in September 2026

Outreach Department

Updates:

• Preparing the Handing Over

Operations Department

Updates:

• Onboarding for Joomla! 5.4 and 6.0 Release Managers.
• We have started a new partnership with Oh Dear and Harald migrated all our monitors there. We closed our UptimeRobot account and I updated our Partners page accordingly.
• I set up the affiliate account for Oh Dear.
• I have enabled Gemini for OpenSourceMatters.org accounts
• Rochen kindly set up the landing page for Joomla! 6. It seems no one managing the content yet
• I have performed the Vault onboarding for Richard Gosler (new Outreach DC)
• UX review will be only for Joomla.org website. I’m setting up the landing page on our community site. This is the form: https://www.joomla.org/index.php?option=com_rsform&view=rsform&formId=10
• Password vault onboarding for Richard

Talk Topic:

• Define the Session at JoomlaDay ES: Focus on what is next and the power of our community.

Vice President

Updates/Proposed Topics:

• Motion about Joomla Academy

Secretary

Updates/Proposed Topics:

• Rebuilt the non disclosure agreement template so we can use it again and catching up on recording all the past signatures.
• Sent agreements out for the missing ones
• Agendas until New year are in the folders so you can comment as far ahead as needed

President

• Production DC to attend OWA CRA meeting in Vienna (10 October). Travel arrangements pending confirmation.
• Open Source Congress 2025 discussed.
• Scala Hosting proposal discussed.
• Direct email responses from [email protected] discussed.
• NDA Template signer change request discussed.

Other Business

Updates:

• Sigrid is asking Maria for more information about the OWA Meeting for CRA on October 10th in Vienna - we need to finalise planning and travel arrangements.

Motions taken during this meeting

#2025/024 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, Seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

 

Minutes prepared by: Sigrid Gramlinger (Production DC, November 8th, 2025)