By Sigrid Gramlinger on 2025-11-23 20:43 in Board of Directors

Open Source Matters, Inc.

Full Board of Directors and Officers Meeting

Date: October 16, 2025
Time: 17:00 UTC
Total Duration: 1 hour

Attendees

President: Maria Skampoura
Vice President: Emmanuel Lemor
Treasurer: Nadja Lamisch (proxy by Phil Walton)
Production DC: Sigrid Gramlinger (proxy by Carlos Cámara)
Outreach DC: Richard Gosler
Operations DC: Carlos Cámara
Secretary: Phil Walton

Apologies: Nadja Lamisch, Sigrid Gramlinger
Proxies: Phil Walton for Nadja Lamisch, Carlos Cámara for Sigrid Gramlinger

Treasurer

Updates / Proposed Topics:

• Danielle has access to Harbor and is obtaining necessary documentation for transition.
• Relay requires verification of ownership; process ongoing.
• Harbor invoices remain unpaid pending cancellation; Danielle requested a short delay to retrieve all needed IRS and Delaware documents.

Motions: None.

Production Department

Updates / Proposed Topics:

• Server Setup from maintenance team: we've now changed the server setup so that we no longer need the hosting.de servers we're currently paying for. Robert Deutz is sorting out what the final payment is, as they've missed something. Then we will receive a final invoice by Viviana/JAB e.V.. Then the issue will be resolved.  OSM will save €2,800 a year in server costs without any loss of quality.
  We worked on this with several people: Allon, David, Hannes, Harald, Martina, and Robert. Thank you very much to everybody involved.
  Annual savings of €2,800 achieved without performance loss.

• Successful release of Joomla 5.4 and Joomla 6.0 acknowledged; final end of life for Joomla 4.4 noted with thanks to Martin Kopp for long-term service as Release Manager.

Motions: None.

Outreach Department

Updates / Proposed Topics:

• Feedback from Vienna meetings discussed; focus on standardizing terminology across CMS platforms.
• Planning initiated for an Outreach Sprint to define a multi-year roadmap, potentially to coincide with JDay UK 2026 planning.
• Marketing and social teams streamlined for efficiency; positive collaboration noted.

Motions: None.

Operations Department

Updates / Proposed Topics:

• UX Study team presented findings and recommendations regarding the homepage of joomla.org.
  Follow-up discussions to address identified usability issues scheduled.

Motions: None.

Vice President

Updates / Proposed Topics:

• Discussion regarding language standard for Joomla websites.
  Decision reaffirmed: all public-facing Joomla content to use UK English (EN-GB) for consistency with the core codebase and international usage alignment.

Motions: None.

Secretary

Updates / Proposed Topics:

• Proposal to record meetings for accuracy in minute preparation, with recordings deleted afterward.
  Minutes to be approved at the following meeting.

Motions:
Motion: Record meetings solely to aid in preparing accurate minutes, then delete recordings; minutes to be approved at the next meeting.
Proposed by: Phil Walton, seconded by: Emmanuel Lemor
Motion passed unanimously with proxies and those present.

President

Updates / Proposed Topics:

• Follow-up meetings scheduled to evaluate/compare legal service providers.
• Joint OWA FOSDEM 2026 DevRoom application submitted October 12, 2025.
• The Board reaffirmed support for the Forum Team and existing forum management decisions.
• Scala partnership proposal referred for further review.

Motions: None.

Other Business

Updates / Proposed Topics:

• Discussion on adopting a task or project management tool for board and team use.
  • Options: OpenProject, Leantime, or similar open-source solutions.
  • Agreed next steps: define desired functionality, evaluate options, and seek partnership or sponsorship for hosted solutions.
  • Additional suggestion to coordinate tool selection and outreach in the OSM board chat for follow-up.

Motions

#2025/026 - Motion to record meetings in order to aid in the creation of accurate minutes, then destroy the recordings and present the minutes for approval at the beginning of the next meeting.
Proposed by Phil Walton, seconded by Emmanuel Lemor
Motion passed with all proxy and those present

#2025/027 Approve adjournment of the meeting.
Proposed by Phil Walton, seconded by Richard Gosler
The motion passed with unanimous consent.

Meeting Adjourned at: 18:00 UTC

Minutes prepared by: Phil Walton (Secretary)