By Angie Radtke on 2025-12-12 14:54 in Board of Directors

Full Board of Directors and Officers Meeting

Date: Dec 11, 2025
Time: 19:00 UTC
Total time of meeting: 1 hour 22 minutes

Attendees: Emmanuel Lemor (Vice President), Angie Radtke (Secretary), Sigrid Gramlinger (Director), Richard Gosler (Director)
Apologies: Maria Skampoura, President

Discussion outline

Treasurer

• Role currently vacant

Production Department

• Automated Joomla updates
  Sigrid reports that the first automated Joomla updates were highly successful: 25,000 websites were updated within just four hours – a strong indication of how reliable and efficient the new update system is.
  
  
• User Documentation
  The new user documentation moved to guide.joomla.org. 
  We are delighted – thank you very much to everyone involved.
  
  
• OSM Financial Problem
  Expenses currently significantly exceed income. Treasurer and bookkeeper flagged concerning trends, prompting a January strategy session.
  A Capital team meeting with broader stakeholder input is planned, possibly as a focused Saturday session.
  
  
• Production Department Sprint Budget Update
  Upcoming planning: 4–5 people sprint in Cologne (~$1,000 total). Within approved budget, combining local and remote participants.

• Conference Participation – FOSDEM 2026
  Jan 31–Feb 2, Brussels | Focus: Cyber Resilience Act & funding ecosyste
  Budget from production DC allocation | Motion passed for 1–2 board members to attend. Potential attendees: Emmanuel, Sigrid

• Cyber Resilience Act Working Group
  A structured approach is needed to address complex, fast-moving regulations. The working group is proposed to be based in the Production department, which aligns well with compliance and security responsibilities, while Operations currently lacks an active DC. The implementation plan starts with using the existing Mattermost CRA channel, which has been inactive since 2023, and will gradually expand into a formal working group structure. Representatives from the Security Strike Team are called in to provide security expertise.

Outreach Department

• The Scala Hosting Partnership
  is under review, focusing on an ongoing affiliate program rather than a traditional sponsorship. Historically, multiple repackaged proposals have been considered. Key concerns include potential conflicts with existing sponsor relationships, differences between the affiliate model and upfront sponsorship payments, and possible conflicts of interest.  The board will review the latest proposal within one week, provide comments in a shared document, and continue the discussion on Mattermost to avoid waiting for the next board meeting.
  
  
• A team consolidation
   is needed, as several empty teams have been identified within Outreach. A motion is required to officially remove or merge these teams, with a proposal to be discussed at the next meeting regarding which teams to incorporate.
  
  
• The social media team
  is undergoing restructuring. Nadja joins, a Monday meeting has been scheduled to reorganize workflow. The previous team structure had “fallen apart,” so the team is being rebuilt from the ground up.
  
  
• Regarding Joomla Academy,
  a motion has passed to move the Academy under the Outreach department. While similar to the Google Summer of Code model, this placement under a different department may create friendly competition between Production and Outreach.
  
  

Operations Department Director

• Role currently vacant

Vice President

• Emmanuel is currently taking over the tasks that are unassigned. Many thanks for his excellent work!

Secretary

• Code of conduct  
  A motion has passed to implement a code of conduct checkbox in the identity portal’s consent mechanism. This will be tied to the regular consent renewal cycle of 12–18 months, ensuring that all users periodically revalidate their understanding of the code of conduct.
  
  
• A proposal for assistant roles
  is underway. Phil has volunteered to assist Angie, while Nadja has expressed interest in supporting the next Treasurer. Thank you. The initiative will build on the existing framework from Luca’s secretary/assistant call. 
  
  
• Communication 
  We need to improve communication with the community by reporting more regularly about our work and activities.

Motions taken during this meeting

1. #2025/043 One or two people (potentially Emmanuel and Sigrid) from the full board will attend FOSDEM 2026 in Brussels.
   Proposed by Sigrid Gramlinger. Seconded by Richard Gosler The motion passed with unanimous consent.

2. #2025/044 Adding a checkbox to the Consents screen in the Identity-Portal to validate or revalidate understanding and adherence to the current “Code of Conduct.”
   Proposed by Angie Radtke, Seconded by Sigrid Gramlinger. The motion passed with unanimous consent.

3. #2025/045 Proposal for Joomla Academy to come within the Outreach Dept.
   Proposed by Richard Gosler,Seconded by Sigrid Gramlinge The motion passed with unanimous consent.
   
   
4. #2025/046 Approve adjournment of the meeting.
   Proposed by Sigrid Gramlinger, seconded by Emmanuel Lemor
   The motion passed with unanimous consent.