By Bruce Scherzinger on 2026-03-24 10:59 in Board of Directors

Date: 19 March 2026  
Time: 18:00 UTC  
Total time of meeting: 2 hours 15 minutes

Attendees:

Vice President Emmanuel Lemor, Treasurer Ufuk Avcu, Production DC Sigrid Gramlinger, Outreach DC Richard Gosler, Operations DC Carlos Cámara , Secretary Angie Radtke
Secretary Elect Bruce Scherzinger

Treasurer

• Venable payment completed.
• Transferred €5000 from Savings IMMA to Business Checking
• Responsibility should be transferred to secretary take over Phil Walton’s account ID of service that does physical mail scanning. $39/month if kept under 25 scans (junk mail is discarded).
  • Action required to maintain USPS compliance on the account
  • The ID used by Philip John Walton, the applicant on the account, to sign Form 1583 and authorize us to handle your mail expires on April 8, 2026. Please notify Philip John Walton to submit an updated ID as soon as possible to avoid service disruption. Without an updated ID, we will not be able to open, scan, or ship your mail.

Production Department

• Sent reminder email asking to fill-in agenda 24 hours prior to a Thursday board meeting.
• OSM now in step 2 of application for the Sovereign Tech Fund 
• Give the project manager  of STF an update that we’re working on this.
  • Finalize milestone definitions by next week
  • Community consultation on technical feasibility
  • Create dedicated Mattermost channel
• Board motion proposed by Sigrid Gramlinger and seconded by Carlos Camara passed unanimously by Board Members currently in their role: “OSM endorses pursuit of STF agency funding for Joomla Core Accessibility project with budget up to €500,000 over 18-24 months, with OSM as contracting entity.”

Outreach Department

• Laura Gordon requested funds for JDayUSA sponsorship
  • Needs to submit an invoice for $500
  • Payment already processed in February
• European entity discussion tabled
  • Est €60,000+ setup costs
  • Complex trademark and legal considerations
  • Recurring topic since 2016 - needs comprehensive research document
• Social Media platform engagement rates (2025 data)
  • Instagram: 10% (highest engagement)
  • LinkedIn: 8%
  • X (Twitter): 6.74%
  • Threads: 6.52%
  • Facebook: 0.82% (lowest)
• Follower counts
  • Facebook: largest following
  • X: second largest (~60k)
  • LinkedIn: significant presence
• Decision: Continue X presence despite political concerns
  • 25% of total engagement comes from X
  • 3x more engagement than LinkedIn
  • 12x more engagement than Instagram Business
• Richard provided the above summary report as requested during the meeting.

Operations Department

• Removed all members of the capital team. Plans to reset it.
• Data request from former president. No answer yet. Data is ready.
• Critical documentation gaps identified
  • Password vault access limited to 1-2 people
  • Website header/footer update process unclear
  • CDN management knowledge concentrated
• NDA compliance issues
  • Richard’s NDA status needs verification
  • Some production members refuse to sign NDAs
  • Board must decide: enforce NDA requirement or modify rules
• GitHub team structure
  • New “Department Coordinators” team created
  • Operations and Production accounts added
  • Kanban board from 2 years ago needs to be located/recreated
• Secretary will be provided a list of people to send the NDA.

Vice President

• Philip Walton started working on the Community Guidelines initiative. VP continuing it.

• Community Guidelines Finalization: Two remaining decisions needed
  • Transparency log location: OSM website preferred over GitHub
  • Member action consequences log: public vs. community-only access
• Implementation plan
  • Board members to provide final feedback by Sunday
  • Identity portal reset required for all users to accept new guidelines
  • Integration with annual renewal process

• Some Board members think the drafted Guidelines are too long. Others said they are easy to read.
• Public shaming potential by posting member actions on Github?
• OSM may (is allowed to) update these guidelines
• Need to be presented on opensourcematters.org

Secretary

• Action (by Treasurer): get access to the email scanning account. See Treasurer 4th bullet.
• No new president application yet.
• When people work together, tensions can arise. Sometimes it helps to talk about plans, goals, or feelings. Angie Radtke and the conflict resolution team would like to offer a kind of supervision where you can discuss issues that are on your mind, whether they’re related to goals for Joomla or situations where you felt misunderstood or uncomfortable.
• Bruce offered to be on the conflict resolution team.
• Joomla re-homed in EU?
• Cons: US has programs through among Foundations for funding non-profits. Not sure EU has similar.
• Angie stepping down after current term. Transitioning to Website Working Group.
• Email access confirmed for successor (Bruce Scherzinger)
• Action: verify Outreach DC has signed the NDA. (since verified)

Other Business

• Bruce asked if using a personal email client was OK for secretary business. Yes.
• JWC sponsorship packages are ready and will soon be published on the website.

Action Items

• Outreach DC: Compile social media performance report for production team
• Operations DC:
  • Verify Richard’s NDA status and update volunteer portal
  • Obtain Open Collective account access from Luca
• Production DC: Share milestone document for Sovereign Tech Fund by tomorrow
• All board members: Review community guidelines and provide feedback by Sunday
• All departments: Document processes and add passwords to vault

Motions taken during this meeting

• #2026/012 The OSM Board endorses the pursuit of Sovereign Tech Fund Agency funding for the "Joomla! Core Accessibility Modernization" project, with a budget of up to 500,000 EUR over 18–24 months, with OSM as contracting entity.
  Proposed by Sigrid, seconded by Carlos, and passed with unanimous consent.
• #2026/013 Motion to approve a new higher-res OpenSourceMatters logo.
  Proposed by Carlos, seconded by Emmanuel, and passed with unanimous consent.
• #2026/014 Motion to adjourn the meeting.
  Proposed by Emmanuel, seconded by Sigrid, and passed with unanimous consent.