By Mike Kritzer on 2025-02-25 17:54 in Marketing Team

Date: Tuesday, 11th February 2025, 10:04-11:50 GMT-08:00

Attendees: Emmanuel Lemor, Mike Kritzer, Tom van der Laan, Outreach DC OSM, Maria

Next steps

* It is suggested that clearer communication and assignment of tasks are needed

   to ensure that everyone knows their responsibilities and to prevent any one

   person from feeling overwhelmed.

 * Tom van der Laan mentions that content for a help page was assigned to Mike

   and Maria, indicating a clear task assignment within the team.

 * Outreach DC OSM suggested exploring Trello or similar tools to improve

   project organization and management, indicating a need for a decision on

   which tool to adopt.

 * Emmanuel Lemor mentioned that he would look into Trello as a potential tool

   to help the team get more structured in their work.

* Tom van der Laan mentioned the need to request a section in the internal

   documentation for Outreach, which will help in organizing information for new

   team members.

 * The next step proposed is to organize a meeting with all team leads and

   possibly include members from other relevant teams to discuss the

   communication issues and find solutions.

* Outreach DC OSM prompts Mike Kritzer to identify specific pain points that

   could be addressed by the marketing department in the upcoming week,

   indicating a move towards actionable solutions.

 * Mike Kritzer suggests that the marketing department should create a plan and

   collateral for the Joomla 6 release, indicating a clear next step for the

   team.

Topics & Highlights

1.  Content Management and Editing Process

* Decision | Emmanuel proposes that the team should focus on content from

    the last five years, suggesting that older content may not be relevant

    anymore.

* Next steps | Outreach DC OSM suggests assigning specific pages to team

    members for editing, proposing a structured approach to manage the

    workload effectively.

* Fact | Emmanuel mentions that there are over a thousand pages to edit,

    indicating a significant workload ahead for the team.

   

2.  Website Maintenance and Redesign Discussion

* Concern | Mike Kritzer expresses concern about whether maintaining and

    updating the Joomla website falls under the marketing department's

       responsibilities, indicating a lack of clarity on roles.

* Concern | Mike Kritzer highlights the issue of poor website usability and

    the need for better communication within departments, suggesting that the

    current state of the website is unsatisfactory.

* Decision | There is an acknowledgment that the website needs to be

    updated and maintained, although there is uncertainty about which team

    should take the lead on this task.

   

3.  Marketing Involvement and Coordination

* Next steps | The team needs to find a way to re-establish communication

    and collaboration with the other department to ensure they are

    involved in future projects, particularly regarding the upcoming website

    launch.

   

4.  Marketing Department Responsibilities

* Next steps | It is suggested that clearer communication and assignment of

    tasks are needed to ensure that everyone knows their responsibilities and

    to prevent any one person from feeling overwhelmed.

* Fact | Emmanuel Lemor mentions a preference for Kanban-like systems for

    task management, indicating a structured approach to organizing work.

* Concern | Participants express concern about the distribution of tasks

    within the marketing department, highlighting that some tasks are not

    being completed and that there is a lack of clarity on who is responsible

    for what.

* Task | Tom van der Laan mentions that content for a help page was

    assigned to Mike and Maria, indicating a clear task assignment within the

    team.

   

5. Website Content Management

* Next steps | The team needs to determine how to handle URL changes when

    archiving old content, as mentioned by Mike Kritzer, which will require

    further discussion and planning.

* Decision | Mike Kritzer suggested that the team should identify the most

    important content areas for the website and archive the less relevant

    content, indicating a shift in focus for website management.

   

6. Duplication of Efforts and Collaboration

* Concern | Mike Kritzer highlights the problem of duplicated efforts

    across departments, indicating that there is a lack of communication and

    collaboration that leads to inefficiencies.

7. Joomla 6 Release Planning

* Next steps | Mike Kritzer suggests that the marketing department should

    create a plan and collateral for the Joomla 6 release, indicating a clear

    next step for the team.