By Thomas Baker on 2015-10-30 22:53 in Transition Team

Transition Team Weekly Meeting - Agenda + Minutes

Date:

30-Oct-2015

Time:

20:00 GMT

Doodle:

Done

Where:

GoToMeeting (or Skype)

Facilitator:

Ian MacMillan

Minutes By:

TJ

 

Meeting Objectives:

Finalizing roadmap and timeline.

 

Requested Attendees:

Jon Neubauer

Present

Ryan Ozimek

Absent

Helvecio Dasilva

Present

George Wilson

Present

Ian Macmillan

Present

TJ Baker

Present

Ken Crowder

Present

Guillermo Bravo

Absent

 

Agenda:

ID

Topic

Time

Lead

Notes

Decision/Actions

Who

Due

1

Roadmap/timeline to change

20

IM

Review draft diagram of outline roadmap/timeline to show the sequencing of what has to happen

Ian will do some editing to clarify elements, add dates, then Helvecio will format for distribution using branding from Structure Document graphics

IM

HD

 

2

Last sprint review + next sprint plan

20

IM

See Trello board

Update/review over weekend/Monday

IM + All

02-Oct

3

Dept Coordination Checklist

   

Needs to create a checklist of items to assure we cover all bases when we coordinate with our dept.

Blog post.

All

 

4

Contact existing teams who don’t meet new requirements

   

Let them know they don’t meet new requirements and what that means.

  • Draft email for all groups with information about upcoming changes.

  • Draft email specifically to those groups that don’t meet new requirements. (too few members)

  • Draft an email for leaders who are leader of more than one team to inform them that under new structure they can only be a leader of one team, so will need to choose which one they wish to nominate themselves for re-election.

Jon

 

5

Add current workgroup participants listed on the Volunteer Portal to team spreadsheet

   

This will assist with item 4 above

 

IM + HD

 

6

Draft “community rules” for inclusion in new OSM bylaws

   

Following exchange with Ronni on Legal Team, need to include or reference procedures/rules how all OSM “members” are elected (“members” are all team leaders, all departmental coordinators and all OSM board members - but rules need to also include procedures for how official teams are formed and how team members are appointed, as they elect the team leaders).

Strip back the Structure Document so that it functions as a set of rules/procedures.

HD + IM

 



Next Meeting: Every Friday 21:00 - 22:30 BST (UCT+1)



Other Points Mentioned:

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