By Private Profile 2c8e0b43 on 2015-10-30 22:53 in Transition Team

Transition Team Weekly Meeting - Agenda + Minutes

Date:	30-Oct-2015
Time:	20:00 GMT
Doodle:	Done
Where:	GoToMeeting (or Skype)
Facilitator:	Ian MacMillan
Minutes By:	TJ

Meeting Objectives:

Finalizing roadmap and timeline.

Requested Attendees:

Jon Neubauer	Present	Ryan Ozimek	Absent
Helvecio Dasilva	Present	George Wilson	Present
Ian Macmillan	Present	TJ Baker	Present
Ken Crowder	Present	Guillermo Bravo	Absent

Agenda:

ID	Topic	Time	Lead	Notes	Decision/Actions	Who	Due
1	Roadmap/timeline to change	20	IM	Review draft diagram of outline roadmap/timeline to show the sequencing of what has to happen	Ian will do some editing to clarify elements, add dates, then Helvecio will format for distribution using branding from Structure Document graphics	IM HD
2	Last sprint review + next sprint plan	20	IM	See Trello board	Update/review over weekend/Monday	IM + All	02-Oct
3	Dept Coordination Checklist			Needs to create a checklist of items to assure we cover all bases when we coordinate with our dept.	Blog post.	All
4	Contact existing teams who don’t meet new requirements			Let them know they don’t meet new requirements and what that means.	Draft email for all groups with information about upcoming changes. Draft email specifically to those groups that don’t meet new requirements. (too few members) Draft an email for leaders who are leader of more than one team to inform them that under new structure they can only be a leader of one team, so will need to choose which one they wish to nominate themselves for re-election.	Jon
5	Add current workgroup participants listed on the Volunteer Portal to team spreadsheet			This will assist with item 4 above		IM + HD
6	Draft “community rules” for inclusion in new OSM bylaws			Following exchange with Ronni on Legal Team, need to include or reference procedures/rules how all OSM “members” are elected (“members” are all team leaders, all departmental coordinators and all OSM board members - but rules need to also include procedures for how official teams are formed and how team members are appointed, as they elect the team leaders).	Strip back the Structure Document so that it functions as a set of rules/procedures.	HD + IM

Next Meeting: Every Friday 21:00 - 22:30 BST (UCT+1)

Other Points Mentioned:

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