Date:

17-Dec-2015

Time:

10:00 PM GMT

Doodle:

Done

Where:

GoToMeeting

Facilitator:

Ian MacMillan

Minutes By:

Jon Neubauer

Stepped Down (see note)

Ryan Ozimek

No

Helvecio Dasilva

No

George Wilson

Special Mention - Huge contribution thinking through the detailed timeline for the transition

Ian Macmillan

Present

TJ Baker

Present

Ken Crowder

No

Peter Bui

No

ID

Topic

Time

Lead

Notes

Decision/Actions

Who

Due

1

The Transition Timeline - what/when

70

GW

Detailed timeline worked out that gives the community time to take the steps at each stage of the transition...from the Team level up to the final OSM board elections. After some final preparations, this transition process gets under way on 14/15 January, and is expected to be completed by mid-June (after 4 rounds of elections).

Review draft detailed timeline document and format for distribution

Team

2

Local Communities - what/how/who

10

GW

Discussed the issues of forming a completely new department - including the time it will take, and that the complication this adds to the transition process. We brainstormed a possible solution to this dilema...which we want to further discuss with PB and RO.

To write up our thoughts prior to discussing with PB and RO

IM, TJ, GW

22-Dec

3

Tightly drafted bylaws + temp arrangements to bring them in + diagram explaining them to normal people

5

IM

Discussed the process of converting The Structure Document into the ByLaws - will work in a Google Doc, so any changes to the document are tracked. Depending upon drafting complexity and time pressures, will attempt to include the current proposed veto process + the temporary arrangements to suspend them during the transition.

IM to start 1st pass at converting The Structure Document into ByLaws

IM

4

Ombudsman....does this get set up/someone appointed before, during, after transition & by whom?

10

GW

We discussed pulling forward the definition of the ombudsman process and any changes to the Code of Conduct, so that there is the opportunity of finding and appointing an ombudsman and adopting the Code of Conduct early.

To  start work on defining this process and any proposed amendments to the Code of Conduct

Team

5

Volunteer Portal

5

TJ

To write up a more detailed spec of changes to the Volunteer Portal, at both the team and the Departmental level. Discussed what happens with “unofficial” teams...and felt that their is a general assumption that all teams will be associated with a department...but “unofficial” ones (eg where people have left) need to be marked as such and a call for new members issued...and when no longer needed/wanted, that they are archived.

Write up the spec as a team, and send to Sander in order to make changes for 14/15 Jan

TJ

22-Dec

6

Voting Mechanism

10

GW

Given the large number of elections, and the controlled electorates at each stage, discussed the need for a robust election system through which to manage and run these elections. (Compoll possibly?)

To find a system that meets our needs

GW

15-Jan

1

Jon Neubauer has left the Joomla community (at least for a while). Thank you for your contribution to this project, you’ll be missed.. See Jon’s personal announcement here → http://jonneubauer.com/blog/28-it-s-time-to-move-on

2