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Luca Marzo

OSM, Inc. - Full Board Meeting - March 23, 2023

By Luca Marzo on 2023-04-09 16:37 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 23, 2023
Time: 18:00 UTC
Total time of meeting: 1 hour 5 minutes

Attendees:

Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Benjamin Trenkle (Director), Philip Walton (Director), Harald Leithner (Director), Crystal Dionysopoulos (Elected President).

Apologies:

-

Proxies:

-

Discussion outline

Treasurer

  • Bank hard token arrived March 22 so the access is now complete.

  • Still try to reconnect QuickBooks to the bank account.

  • Relay bank is approved.

  • Thank you Crystal for obtaining the EIN 147C form from the IRS.

Production Department

  • Joomla 4.2.9 releases: final release EOL soon. Thank you Franciska & Roland for your efforts.

  • Joomla 4.3.0 RC1 released: final test phase, final release April, 18th 2023.

  • Franciska Eichert new ATT Lead.

  • Hannes Papenberg new JBS Team Lead.

Outreach Department

  • Marketing for 4.2.9 sent out.

  • Marketing for 4.3.0 moved from dev to joomla.org and sent out.

  • Discussion with Claire and Laura on whether a specific motion is required to allow official merch to be sold at a JoomlaDay to raise funds for that JoomlaDay. The Board proposed to use only the official logo and require 15% of the sale price to be paid back to OSM.

  • Check that Holopin followed through.

  • Joomla 4.3 launch party on the 18th April. Press releases going out soon.

Operations Department

  • Still need volunteers for the Service Provider Directory.

  • Planning to create our own Docker registry since Docker removes the free team plan which likely affects directly.

  • All systems running properly.

Vice President

  • Nicola will attend a panel at a JoomlaDay this weekend.

Secretary

  • [Elections] Production DC still with no manifesto. https://forms.gle/wdV7KmK2J89Wwm2u9 

  • [RFP] A response to the RFP to provide extended security support for Joomla 3.x has been received. Deadline for the RFP submission is the end of today. Next Board meeting we’ll review the proposals received.

  • [Sponsorships] Joe Sonne worked on a potential Bronze sponsorship which is now in the signing phase.

  • [AdSense] Payment from Google AdSense processed on March 21, for USD 925.

  • [Foundation] Luca shared some proposals for the Foundation.

  • [Board] Board composition as of March 23, 2023:

    • Crystal Dionysopoulos from Greece as President

    • Nicola Galgano from Italy as Vice President

    • Luca Marzo from Italy as Secretary

    • Nadja Lamisch from Germany as Treasurer

    • Harald Leithner from Austria as Operations Director

    • Philip Walton from the United Kingdom as Outreach Director.

President

  • Open@RIT could help us evaluate and improve some internal processes for contribution, like the contributor onboarding process or similar. They are starting new projects in the summer but we would have to have a signed contract by mid-April in order to participate.

  • Discuss reforming the Advisory Board and updating the bylaws to reflect a more collaborative process.

  • Requested and received a new EIN Verification Letter (Form 147C) from the IRS. 

  • Crystal and Robert attended FOSS Backstage, which was a good conference. We made new contacts. Crystal and Sigrid made a presentation “Open Source Dystopia”. The people there know Joomla but mostly from 10 years ago. We probably should attend more conferences outside of our bubble to let people know that we still exist.   

Other business

  • The Board would like to express gratitude to Robert Deutz and Benjamin Trenkle for the amount of work carried out during their terms.

  • We need to file form 8822-B with the IRS to update the “responsible person” for OSM.

Motions taken during this meeting

#2023/012 - Move Board Meeting time to 17.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Benjamin Trenkle
The motion passed with unanimous consent.

#2023/013 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/011 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.