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Philip Walton

OSM, Inc. - Full Board Meeting - April 03, 2025

By Philip Walton on 2025-04-03 07:36 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: April 03, 2025

Time: 17:00 UTC

Total time of meeting:  75 minutes

Attendees:

  • President - Maria Skampoura
  • Vice President - Emmanuel Lemor
  • Treasurer - Nadja Lamisch
  • Production DC - Sigrid Gramlinger
  • Outreach DC - Angelika Prox Dampha
  • Operations DC - Carlos Cámara
  • Secretary - Phil Walton

Apologies: None

Proxies: None

Discussion outline

Treasurer 

Updates/Proposed Topics:

  • The missing reports on https://www.charitiesnys.com/RegistrySearch/show_details.jsp?id=%7B20D9128C-0000-C816-AE08-6D13B1A6B667%7D are because the government changed a process and Danielle is working on it. 

  • Worked with Emmanuel and Maria on earthclassmail. We have such high costs, because we are storing many documents. We will transfer all of them to google drive and then we can delete them in earthclassmail. After that, we will downgrade our package. Settings are changed, so every scan should be uploaded to google drive.

  • The address for the Joomla Foundation is a registry agent in Delaware. Is it still working for us? Do we need to update something?

  • Harbor: Maria changed the names for the administrators. But we still have the problem with the missing documents. Danielle mentioned that Harbor is doing the documents for us. Phil, can we have a look together?

  • We have some checks from citi. I talked to Andrea from our branch about how we can return them. She answered that we can shred them.

  • Adobe: in the invoice and the refund are the wrong addresses and the wrong names. This has to be changed

  • Money from Cloudaccess arrived: $3346.92

Talk Topic:

Production Department

  • Joomla 5.3.0-RC1 was released - now it is time for testing!

  • We were approached by JetBrains, as we have free PHPStorm licenses as an open source project. They want to feature a blog post with Joomla. We are collecting experiences from people.

  • For Google Summer of Code (GSoC) about 140 students applied, about 30% of them active. Google will decide at the beginning of May which projects will continue.

  • Release of Joomla 5.3 will be on Apr 15, 2025

  • We will have another security release for 5.2 and 4.4 on April 8th. We want to have people aware, only specific setups are concerned.

  • Domains.joomla.org we need to settle with Abion. Maria will organise a meeting with them.

Outreach Department

Updates/Proposed Topics:

  • 2 more members in the marketing team
    Now covering Analytics/statistics, Press information, graphics for social media, designs for 20 years Joomla

  • Plans for 20 years Joomla are getting shape (full day digital event) 

  • Merch Design for 20 years Joomla is taken care of - budget? Sponsors?

Talk Topic:

  • Do we need to formalize a 20 years Joomla team / working group on the website or will it only be the orga people on mattermost

  • How was Merch handled before for such an event?

  • Restructuring Outreach department.
    As the “teams” in SEO, PR, Social Media, are not existing and even marketing is down to 2 + 3 people I am considering consolidating it to one department to cover all and assign roles according to the needs. Can I just do this or does this need to be agreed by the board?

  • Election of a new team lead.
    Apparently Tom has quit as team lead, as he calls himself now Assistant team lead without any formal information. How to go about the new elections as the coming up new members would need some time to onboard 

  • [NL] switch from Hootsuite to Buffer

  • [NL] Who has access to our Adobe? We have to change the names.

Operations Department

Updates/Proposed Topics:

  • Sigrid and I had a meeting with Mark Fleeson and we are working with him to finally move JED4 forward.

  • I’m focused on having our Joomla! 4 properties updated to Joomla! 5 ASAP

  • We got new volunteers interested in the future team for “own developments”.

 

Vice President

Updates/Proposed Topics:

  • Shepherd library as per email conversation with them - free plan is good to go for Joomla and its users. Means we can now again upgrade the library in Joomla vs current.

 

Secretary

Talk Topic:

  1. Restart the advisory board. Raphael Sonabend expressed interest

Motions:

  1. Meeting Times change to 17:00 UTC  to mark Summer time
    Proposed by Philip Walton Seconded by Carlos Cámara

 

President
Updates/Proposed Topics:

  • JDAY USA (participation: President, Vice President, Secretary.)

  • OSM stamp and checks (checks return to CitiBank). Shredding is ok, have they or can they confirm they cancelled all check numbers?

  • Publishing minutes - the Budget (all unpublished if possible) - and financial info (Treasurer Info). 

  • Expecting Wise to help get ownership of the account (still not done, in communication with them).

  • Creating the Joomla Business Plan for the next 3-5 years.

  • Helping Outreach Department to function - call for volunteers (University).

  • Sponsors (CloudAccess paid, decision about Skynet, others (ROCHEN.))  

  • Open Website Alliance meeting: news, updates.

  • Joomla Foundation - Settings Harbor Compliance-with Treasurer and Secretary.

 

Talk Topic:

  • Creating the Joomla Business Plan for the next 3-5 years.

  • Transparency - schedule.

  • JDAY USA (participation: President, Vice President, Secretary.)

  • Open Website Alliance, the meeting, discussion, our role, the future, participating in shaping the OSAID.

  • Helping Outreach Department to function - call for volunteers (University).

  • Sponsors (CloudAccess saying they will pay, decision about Skynet, others (ROCHEN.))

  • GDPR Training.

           
Other Business

  • [MS] Go over previous Agenda Items and make sure they have been addressed. Follow-up if needed.

 [Motions taken during this meeting

#2025/009 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, Seconded by Nadja Lamisch
The motion passed with unanimous consent.

 #2025/010 - Meeting Times change to 17:00 UTC  to mark Summer time
Proposed by Philip Walton Seconded by Carlos Cámara