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Philip Walton

OSM, Inc. - Full Board Meeting - May 1, 2025

By Philip Walton on 2025-05-01 07:42 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: May 01, 2025

Time: 17:00 UTC

Total time of meeting: 65  minutes

Attendees:

  • President - Maria Skampoura

  • Vice President - Emmanuel Lemor

  • Production DC - Sigrid Gramlinger

  • Outreach DC - Angelika Prox Dampha

  • Secretary - Phil Walton

Apologies:

  • Treasurer - Nadja Lamisch

  • Operations DC - Carlos Cámara

Proxies:

Sigrid for Carlos

Discussion outline

Treasurer 

Updates/Proposed Topics:

  • Meeting with Crystal and Maria to get access to Wise

  • Reports can be found here: https://drive.google.com/drive/folders/1o9FwsxoSk30clrfwLT59P6YKuIx2MZfr

  • Bank balances
    Citi 2036: $9,397.60
    Citi 8778: $13,703.44
    Citi IMMA: $35,039.60
    RElay checking: $34,931.81
    Relay saving: $163,091.41
    Paypal: $9,549.92

  • Citi 8778: payment of $40 for SERVICE CHARGE ACCT ANALYSIS DIRECT DB

I asked Andrea from the bank for what this payment is.

Talk Topic:

  • box.com / plcoud.com. Do we want to use one of them as a second storage?

Production Department

 Updates/Proposed Topics:

  • Successful release of Joomla 5.3.0 - congratulations and a big thank you to everybody involved!!!

  • Successful security releases of Joomla 4.4.13 and 5.2.6

  • A big thank you to Hannes Papenberg and Peter Martin who were Release Managers for Joomla 5.2 - their term ended with the release of the next minor release.

  • For Joomla 5.3.0 we don’t have designated release managers. The maintainer team will create the releases. For Joomla 5.4 and 6.0 we already have release managers again.

  • For Joomla 6.1 Stefan Wendhausen and Harald Leithner were elected as Release Managers.

Talk Topic:

  • Joomla 20 years - we need urgently some information what we are going to do.

  • Wikipedia Page is outdated, we should try to change that. Maybe seek support by somebody who has experience with Wikipedia authoring.

  • https://en.wikipedia.org/wiki/Joomla

Outreach Department

  • Press releases for Joomla Day USA through free platforms
  • For a first time since long a series of press releases have been sent through free platforms.
  • Marketing Plan (work in progress)
  • New marketing team in formation, new members added
  • Certification will restart. New team in formation. 

Talk Topic:

  • Prior to any detailed plans for marketing and sponsorship supporting activities Outreach would like to

  • seek the approval of the board to open the website and social media channels to allow promotion of advertising content for / from sponsors and in what form and quantity:

  • Plan for Collaboration with Rochen 

    • What level of advertising are we ready to offer / accept on our website and social media? So far our website and social media were almost “clean” of any adverts and collaborative content. https://docs.google.com/document/d/1ocsUyGzMp92wkeNMvidFM_G-bs8JfgzkxOfYBdRjvcA/edit?usp=sharing 

    • Promotion for Git Hub Maintainer month https://maintainermonth.github.com/  and Open Source Fund https://opensource.org/blog/improving-open-source-security-with-the-new-github-secure-open-source-fund
      any other yet to come

    • And seek approval of the board to determine to what extent statistics and other user related data can be shared with sponsors. (Are we ready to pay sponsors with data?)

  • What is the “official” position of Joomla! OSM to this topic:
    “ Mastodon post: Every choice has an impact. For my extensions I follow N-1, so when J5 was released I stopped J3.
    Lost so much business because of that decision, almost thrown in the towel.
    Now when J6 comes out it is goodbye J4.
    In the download logs for my extensions I still see a lot of J4 sites, so I'm bracing myself and I hope my business will survive this.
    That said: the added value for site owners is near to zero but for me it is huge: love the progress and don't want my ext. to be restricted”. Are we restricting access to older versions even if updates for the latest are provided?
    Are we forcing people out?  Or would we maintain access however with advice?

Vice President

Updates/Proposed Topics:

New Marketing Lead incoming

Talk Topic: 

Wikipedia updates

Secretary

Updates/Proposed Topics: 

  • Getting to grips with the google accounts on community.joomla.org
  • I would like to go through each department removing users who have not logged in with their community account for 18 months or more
  • Add new users that the departments need and then make sure the google groups are correct and populated correctly as there are a lot with legacy access

Talk Topic: 

Agree on the tidy up and cleaning out of the google accounts with an 18 months of inactivity being the trigger for removal. 

Motions: 

The Secretary proposes to remove users who have not used their community account in 18 months or more from groups and remove their account
Proposed by Philip Walton, seconded by Sigrid Gramlinger
Motion 2025/11 Passed Unanimously 

President

Updates/Proposed Topics:

  • Discussion and Decision: Sponsor Requests, Feedback, and Follow-up Actions

  • Sponsorship meetings with ROCHEN (09/04/2025), Abion (11/04/2025), Scala Hosting (14/04/2025), Google (Mountain View, CA) 30/04/2025. 

  • Publication Schedule for OSM Financial Reports Establish a clear process for financial transparency. We need to discuss and decide on a specific date for posting the current OSM financial reports and establish a recurring schedule for future publications. (Do we need a motion during the next meeting?)

  • Update and Action: Financial Accounts Admin and Harbor Account Access 

  • Meeting with Crystal and Nadja (11/04/2025) and sorted accounts (Wise, Relay). Information needed about Joomlafoundation. Who is the superadmin of Harbor account? 

  • Update: Vice President and Production DC arranged meetings with Joomla's various team leaders to inform the President about their needs.

  • Update: Informed the Board and members about maintainer month GitHub (interviews and funding).

  • Update: Informed the Board about The Eclipse Foundation, and the Open Regulatory Compliance Working Group (option to join -free membership).

Talk Topic:

  • Discussion and decision regarding item 1 sponsor requests and our planned feedback. Agreement on follow-up.

Other Business

The Secretary proposes to approve the Meeting Minutes and adjourn the meeting.

Proposed by Phil Walton, seconded by Emmanuel Lemor (Vice President OSM)
Motion 2025/12 Passed Unanimously

Motions taken during this meeting

#2025 /11 - Approve the removal of users who have not used their community account in 18 months or more from groups and remove their account
Proposed by Philip Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent

#2025/12 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, Seconded by Emmanuel Lemor
The motion passed with unanimous consent.