By Philip Walton on 2025-05-15 08:23 in Board of Directors

Open Source Matters, Inc.

Full Board of Directors and Officers Meeting

Date: May 15, 2025

Time: 17:00 UTC

Duration: 1 hour 45 minutes

Location: Google Meet Link

Note: Carlos Cámara left at 18:30 UTC. 

Participants

• President: Maria Skampoura
• Vice President: Emmanuel Lemor
• Treasurer: Nadja Lamisch
• Production DC: Sigrid Gramlinger
• Operations DC: Carlos Cámara
• Secretary: Phil Walton

Proxies: Carlos Cámara proxy for Angelika Prox

Apologies: Outreach DC: Angelika Prox Dampha

Discussion outline

Treasurer

Updates / Proposed Topics

• Harbor: Ongoing problems. Invoice received for a fee due to lateness in the 2024 report.
• D&O Insurance: Renewal has been paid.
• Financial Reports: Old reports added to OSM website and linked to the official charities database:
•  https://www.opensourcematters.org/organisation/finances.html
• Official Address: Need a document with the Wall Street Address, to be provided by physicaladress.com.

Talk Topic

Budget Plan: Nadja prepared the sheets for the budget plan.

• Observation: Many planned activities (e.g., sprints) were not implemented, so funds went unused. Please plan carefully and ensure proposals are actionable.
• Need to set a date for finalizing the budget plan. 12th Suggested
• Foundation: Should we close it? Currently not in use, but it still creates work (budget and taxes). A new bookkeeper is required; unclear if Danielle handles non-profits.

Production DC

• Five motions open regarding minimum requirements for Joomla 6 (server, PHP, DB versions).
• Auto-Update for Joomla 5.4 and Joomla 6.0 is ready for testing – thanks to all contributors!
• GSoC approved projects:
•  GSoC 2025 Joomla Projects
• Accessibility Overlay: Discussion ongoing; decision to retain and improve.

Outreach DC

Updates / Proposed Topics

• Exploring workflow automation and AI to address volunteer shortages.
• Testing Mautic as a CRM and Marketing Tool (self-hosted version, if approved).
• Overhaul of Joomla.org websites (suggestions welcome).
• New template in development, not yet available for Joomla 6.
• Joomla.org Content Revamp:
• Website needs complete overhaul; much content is outdated.
• Screaming Frog identified approx. 700,000 URLs; after reduction, ~7,000 pages will remain.
• Estimated required hours (full-time employees):
• Project Manager: 160 h
• Content Analysts: 720 h
• Content Editors: 1,600 h
• Multimedia Designers: 400 h
• SEO Specialists: 480 h
• Web Developers: 320 h
• Content for new sites (Joomla 6 and 20 Years Joomla) needs to be created; this is a major, time-consuming issue.

Operations DC

Updates / Proposed Topics

• Struggling to make progress on the project; working to reconnect.
• Working with Community Sites Team for better documentation.
• Upgrading all sites to Joomla 5.

Talk Topic

• Can we replace this with: Exploring options to participate in JoomlaDay ES 2025 

Vice President

Updates / Proposed Topics

Mautic (see also Outreach DC).

Talk Topic 

Secretary

Updates / Proposed Topics

Several longstanding Joomla community members have expressed concern about official communications and a perceived disruption in OSM hierarchy.

Emphasise the need to respect team autonomy; teams must freely elect their own representatives and replacements.

President, VP, Secretary should focus on organisational operations, fundraising, and broad representation. Department Coordinators should oversee day-to-day activities in their areas.

Trust, faith, and commitment of volunteers are vital to Joomla’s continued success.

Talk Topic

Semi-Annual Meeting:

Proposed date: June 26, 17:00 UTC. 

President

Updates / Proposed Topics

• Eclipse Foundation:
• Application submitted to join Open Regulatory Compliance Group.
• Alliance Meeting (07/05/2025):
• Opportunity to attend UN Open Source Week (USA event); non-US citizens encouraged to participate.
• Capital Team:
• Team reviving; Soren Jansen to lead, Maria Skampoura to join as member, Joe Sonne to mentor.
• Sponsors:
• Google, ROCHEN (to arrange), Abion, Scala – need an actionable marketing plan from the marketing department.
• Ombudsman:
• Community request for a new ombudsman; suggest making an announcement.

Talk Topics

• Joomla 20th Anniversary:
• Discussion: How to leverage the anniversary for fundraising, marketing, and community engagement.
• Offer from Brian Teeman: spreadthejoomlalove.com
• Sponsor attraction suggestion: Joomla Supporters Club Revisited
• Marketing Department:
• Mike Kritzer does not wish to lead. How can he help with sponsors?
• How can the department better support sponsor efforts?
• New members? Information needed for interested students.
• Community Collaboration:
• Addressing toxicity, bullying, and mobbing. Need for clear anti-bullying policies.

Other Business

Approve the Meeting Minutes and Adjourn Meeting

The Secretary proposes to approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
Motion 2025/13 Passed Unanimously