By Luca Marzo on 2018-12-06 16:42 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: November 29, 2018
Time: 17:00 UTC
Total time of meeting: 50 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), Yves Hoppe (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).

Apologies:

George Wilson (Director), Viktor Vogel (Director).

Proxies:

Discussion outline

President

  • Rowan reported from JoomlaDay Madrid and JooStock. They were good events, two common topics have been raised by the community: toxicity in some areas of the project and lack of a very clear vision.

  • A decision is needed shortly on the joint project sprint at the beginning of the next year.

  • Rowan worked with Jason on Harbour Compliance.

Treasurer

  • Jason to reach Legal Shield as he has all the needed documentation to deal with the email threats.

  • Jason met the accountant in New York to go deeper in the 501(c)(3) opportunity.

  • Jason to have a call with a potential new, cheaper, bookkeeper.

  • The issue between Citibank and QuickBooks has been solved.

  • Outstanding payment received today.

  • PayPal issue solved.

  • Jason shared updated balances.

Production Department

  • A new Template Working Group has been created to work on the backend template https://volunteers.joomla.org/teams/j4-backend-template-working-group

  • Production Department Leadership voted to allow upgrades from Beta’s of Major/Minor releases to simplify testing pre-releases.

  • Joomla 3.9.1 has been released. George would like to thank Michael Babker for his hard work as Release Lead.

  • Other than the Backend Template, the priority for Joomla 4 is to stabilise the features merged so far in order to start working towards a Beta release.

Legal & Finance Department

  • Compliance Team is working on finalizing and testing the Single Sign-On solution.

  • The plan and solution to implement a cookie consent system is ready to be implemented on the Joomla.org properties.

Marketing & Communication Department

  • Next Department meeting planned for December 7th.

  • Teams are working normally.

Events Department

  • JoomlaDay Survey newsletter is ready and will be sent Monday December 03, 2018.

  • Events Department meeting planned for December 14th.

Operations Department

  • Department meeting occurred yesterday, Meeting notes available on the Volunteers Portal.

  • JED Team would like to attend the joint Sprint to advance the development of JED4.

  • The Joomla Community Magazine Team is looking for a new Team Leader / Editor. A call for volunteers will be published shortly.

Vice President

  • Alexander shared his feedback about JoomlaDay Spain. At the event he talked about the visions for the future and the opportunity to promote the unique values of Joomla.

Secretary

  • Luca shared the offer received from a developer regarding an extension to monitor our properties. The developer is willing to offer a free subscription to OSM. Demo and information have been shared with the Operations Department and Webmasters Team to explore the opportunity.

  • New trademark registration notifications for marks in China that are not linked to us and can’t be confused by people with our trademarks. No pending actions.

Other business

  • The Board discussed about the eventual use of part of the budget available on the money market account to fund some important initiatives like hiring an agency to write documentation. Opportunities to be explored as soon as the plan for Joomla 4 will be ready.

Motions taken during this meeting

#2018/096 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/095 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.