By Todd Woodward on 2025-05-23 14:39 in Joomla User Groups Team

Attendees: Todd Woodward, Laura Gordon, Abdulkadir Shehu, Davide Messia, Angelika Prox Dampha, Emmanuel Lemor

Meeting Summary:
The meeting commenced with attendance confirmation and agenda setting, led by Todd, who referenced a document from the outreach department. The JUG leadership meeting was scheduled for July 8th at 11 a.m. Eastern Daylight Time. The team discussed the importance of engaging Joomla User Groups (JUGs) and the need for better communication and support. Concerns were raised about the low participation of JUGs in events and the effectiveness of the merchandising system for the upcoming 20th anniversary celebration on August 17th. There was a review of agenda topics from the Outreach Team, and some overlapped current JUG team goals. The discussion also covered the need for a realistic budget to secure sponsorships and the challenges faced in promoting Joomla to users of other content management systems. We will submit a budget request by the deadline of June 15, 2025 to the Outreach Team. Emmanuel emphasized the importance of community engagement and communication with developers, highlighting missed opportunities for involvement. The meeting concluded with a focus on improvements in Joomla 5, showcasing its advancements over Joomla 3.

Next steps

• JUG Leadership Meeting is scheduled for July 8, 2025 at 11AM EDT.
• Todd Woodward has committed to finding and publishing the most recent meeting notes, which are currently not in the correct folder.
• The next step involves creating an invite for the JUG Leadership Meeting to ensure all participants are informed.
• Laura mentions that anyone interested in starting a JUG is welcome to join the meeting, indicating an open invitation for participation.
• The team will reach out to jug leaders individually to update the JUG listing and compare it with the current website listing. This process is expected to take about six months, with a goal to complete it by the end of the year.
• Abdulkadir Shehu offers to help promote the upcoming leadership meeting in July, indicating he is open to receiving any necessary information to facilitate this.
• Laura Gordon suggests that the 20th anniversary committee should provide a specific press release outlining the intent for the anniversary, which can then be shared with JUG leaders to encourage them to organize their own events.
• There is a need to promote the celebration with a press release to inform the JUGs in advance, ensuring better participation.
• The 20th Anniversary Committee is tasked with promoting the anniversary and coordinating with JUGs to ensure they have the necessary materials and information to participate.
• Participants agreed to communicate the process for obtaining the anniversary logo to those who cannot access the store, ensuring they know how to print it locally.
• The team agreed to provide specific instructions to user groups regarding their contributions to the content review process, with a deadline for this information set for July 8th.
• The Outreach DC OSM is tasked with providing a list of specific priorities and instructions for user groups to follow in their upcoming meetings.
• The next step involves gathering and disseminating information to the JUGs to ensure they are aware of their importance and the resources available to them.
• The team discussed the need to find a way to ensure that outdated pages do not appear first in search results, potentially utilizing AI to expedite this process.
• Todd Woodward suggests that the team needs to develop a plan for budget requests that aligns with their actual activities and needs, indicating a proactive approach to future budget discussions.
• Emmanuel Lemor suggested the need for a list of all JUGs, including those focused on other content management systems, to facilitate marketing efforts. This task involves researching available resources that could provide such a list.
• Todd Woodward committed to providing a hypothetical number related to the promotion of Joomla to JUGs within the next week, indicating a need for further discussion with his team.
• Emmanuel suggests a potential next step of identifying and inviting more companies connected to Joomla to participate in community events, such as JUGs or sponsorship opportunities.
• Emmanuel mentions restarting the user newsletter to provide updates and engage the community, indicating a step towards better communication.